One product list for buying, deliveries, returns and stock counts, shared by every store and marketplace you sell on. Deliveries can wait for a manager's OK before they count as stock.
Stock is where an online seller's money sits, and it leaks in small ways: a piece sold twice on two channels, a delivery nobody counted, a broken piece that never went back to the supplier.
Inventory records every stock change with a name and a reason, and the rest of Portantis relies on that record for reorders, supplier payments and profit. It was built inside a live store and runs there every day, covering the work that usually lives in spreadsheets and group chats: supplier pickups, stock counts, loans and supplier credits for broken pieces.
Supplier orders go out by phone, deliveries are typed in by hand, and nobody is sure that what arrived matches what was ordered. By the time a marketplace order comes in for a product you do not really have, the mistake is weeks old.
Returns pile up in a corner, broken pieces stay on the count and samples leave with no record. Every stock count means stopping orders, and the value on your shelves is a guess.
Each product lives once in your list, with its cost, suppliers, shelf place, weight and photos. Bundles, kits and free gifts are built from the same products, and your listings on Shopify, eMAG and Trendyol are linked to them. The same item sold under several codes is counted once, and every sale takes the right pieces from one shared count.
Buying runs from the same list. Each supplier gets its order with photos in its chat group after you check it. You are warned before paying too much or accepting more than you ordered, your team counts what really arrived, and deliveries can wait for a manager's OK.
After that, every stock change is recorded with who made it and why: sales, returns, broken pieces sent back to suppliers, samples, loans and counts. Your team can count stock on phones while orders keep shipping, and every finished count is saved with its value for your accountant.
In Portantis, the Inventory menu holds Needs attention, Purchasing, Catalog, Returns, Defects, Take-outs, Loans and Stocktake.
When a supplier sends an invoice in its chat group, AI finds the order it belongs to, so nobody retypes it. Nothing is paid until a person approves it.
AI also checks reorder amounts in the Forecast module. Sending supplier orders, approving deliveries and changing stock stay with the people you choose.
Your store and your marketplaces sell from the same stock, so every sale takes real pieces from one count and the same piece is never sold twice.
Marketplace listings and pack sizes line up with your real products without a spreadsheet, and one count serves every channel.
Build kits and gift offers from your products. Every sale takes the right pieces of each part, and each kit's cost follows what you paid for its parts.
Gift and kit offers stop draining stock you cannot see, and each kit's cost stays right when part prices change.
Build a supplier order from your products, check it, and send each supplier its products with photos in its own chat group. You can follow the order until the goods arrive.
Ordering from many suppliers becomes one checked send, with no names, quantities or photos copied into separate chats.
Paying too much, short pickups and counting mistakes are caught on the day the goods arrive.
Overpayments, short pickups and counting mistakes are caught while the delivery can still be checked.
Count your whole warehouse on phones or printed sheets while orders, deliveries and returns keep moving.
Count day no longer stops shipping, and a wrong count is undone in one step.
Log each return with its order, parcel and refund, put only good pieces back on the shelf, and know where the legal return rules stand before anyone refunds.
Refunds rest on recorded dates and evidence, and damaged pieces never go back into sellable stock.
One catalog holds each product's cost, pack size, weight, size, box and barcode, and shows what each product really cost you.
Profit per product uses what you really paid, and courier costs start from correct weights and boxes.
Portantis watches your stock for signs of a mistake and shows each one with the product and the numbers involved.
Mistakes surface while the delivery, receipt or parcel can still be traced.
Runners who collect goods from suppliers see today's pickups by place and record price, quantity and the invoice as they go.
Pickup days end with complete purchase records, prices and invoices, without retyping notes from a paper list.
Stock that leaves the shelf without a sale keeps its own record: broken pieces until the supplier replaces or credits them, samples and gifts, and loans until they come back.
The value lent, given away or waiting on suppliers is on record before the next count finds a gap.
A lamp sold alone in your Shopify store, as a two-pack on eMAG and inside a kit on Trendyol comes from one shelf count. Every sale takes the right number of pieces.
Add the gift to a best seller's kit at no cost. Every order takes the gift from stock, so your shelf count and the kit's cost both stay right.
Replace a messy product code with a clean one. Its sales, profit and stock history come along, and your Shopify product gets the new code too.
Take a damaged batch off the shelf and note the supplier. When the replacement or credit comes, log it. Open cases show the value still owed by suppliers.
Log a product lent to a photographer or a creator with a return date. It stays out of sellable stock until it comes back, and anything late shows as due.
Buy tape, boxes and bags the same way you buy products. They never show in your store and never clutter your stock counts or reorder list.
Archive old products in bulk and they drop out of buying, stock counts and reorder suggestions. Their history stays, and you can bring them back any time.
| Task | By hand | With Inventory |
|---|---|---|
| Writing supplier orders into chat groups | Someone types every product, quantity and photo into a separate chat for each supplier, then checks nothing was missed. | You check one preview and every supplier gets its order with photos at once. |
| Putting returned pieces back into stock | Returned parcels are opened, sorted and added back by hand, sometimes twice. | Good pieces go back on the shelf once, and damaged ones stay out. |
| Matching supplier invoices to deliveries | Invoice photos arrive in chats and are retyped and matched to the right delivery by hand. | AI suggests the right order for each supplier invoice, and a person approves it before anything is paid. |
| Running a full stocktake | Packing stops for the day, sheets are counted, typed into a spreadsheet and checked line by line. | Your team counts on phones while orders ship, and you see every difference with its value. |
| Removing sold-out labels after restocking | Someone checks restocked products and edits each store listing to take the sold-out label off. | Sold-out labels come off by themselves when the product is back in stock. |
| Linking marketplace listings to real products | A spreadsheet links each marketplace listing and pack size to a product, and breaks when listings change. | New listings wait in one list with suggestions, and every sale takes the right stock. |
Status checked
Inventory is the PortantisAI module that keeps one product list behind everything you buy, store and sell. Supplier orders, deliveries, returns and stock counts all run from it, and your Shopify store, eMAG and Trendyol sell from one shared stock count, so every sale takes the right pieces.
Yes. Your store and every connected marketplace sell from the same stock, so the same item is not sold twice. Listings and pack sizes are linked to your real products, and you always see what is on the shelf, what open orders hold and what you can still sell.
Your team counts what really arrived, and you are warned before accepting more than you ordered. Deliveries can wait for a manager's OK before they count as stock, later fixes need a written reason, and deliveries that do not match the pickup are flagged.
Yes. Your team counts on phones or printed sheets while orders keep shipping. You see every difference with its value before anything changes, and a count that went wrong can be undone in one step.
Each return is logged with its parcel and refund, then sorted into good and damaged. You get a recommendation on whether the return meets the legal rules before you refund. Broken pieces leave sellable stock, and their value stays on record until the supplier replaces or credits them. A check of the courier's daily returns list is coming soon.
No. AI finds the right order for supplier invoices and, in the Forecast module, checks reorder amounts. Supplier orders go out only after your team checks them, and stock changes stay with the people you choose.
Ad suggestions, reorder suggestions and supplier payments all rely on it. If the stock record is wrong, so are they, which is why Inventory is the base the other modules build on.
Stock is kept in single pieces, so selling a pack of six takes six pieces off the shelf. Packs, singles and kits share one count and one cost.
Only in ways you allow. New Shopify products are checked before they join your catalog, and later changes wait for your decision. Weights, sizes and warehouse places go to Shopify only if you switch that on. Item costs and sold-out labels follow your real purchases and stock, and a renamed code is renamed in Shopify too.
You decide by role. Managers approve deliveries. Runners see only today's pickup list and cannot create orders or manage suppliers. People you trust can run a stock count without full admin access.
Open the product's stock page. It shows every change since the last count, from deliveries and returns to sales, samples and loans, so you can see how today's number came about and who changed what and why.
Yes. Create places such as a shelf or a room and give each product one or more. They show on the runner's pickup list and the printed count sheets, and can be sent to your Shopify products.
Inventory is part of Portantis, now in closed beta. We set every founding store up by hand.
